Attendee Guide

Attending the Conference On-site

Japan COVID-19 Guidelines

Proof of Vaccination or PCR test
Travellers who possess a valid vaccination certificate of COVID-19 will be no longer required to submit the certificate of negative result of pre-departure COVID-19 test.

Quarantine and Arrival Testing
Quarantine and arrival testing have been eliminated for travellers from 128 "blue" countries & regions, whether they are fully vaccinated or not.
These include Indonesia, Australia, Republic of Korea, Cambodia, Singapore, Thailand, Taiwan, New Zealand, Philippines, Brunei, Hong Kong, Malaysia, UK, Canada, United States, and all European countries.
- Full list of countries grouped by restrictions
- Check requirements by country of departure

Wearing of Masks
Most Japanese people continue to wear masks in public places.
Since May 16, the wearing of masks is no longer compulsory both outdoors as long as social distancing is practised and there is no physical contact. Masks are still strongly recommended on public transport, in hotels and in crowded places.

Further Details:
https://kyoto-amc.iafor.org/visas-and-letters-of-invitation/

Conference Venue

Monday, October 17 is online. No in-person registration.
Tuesday, October 18 to Thursday, October 20 is at the Kyoto Research Park.

Kyoto Research Park
Address: 〒600-8813 Kyoto Prefecture, Kyoto, Shimogyo Ward, Chudoji Minamicho 134
Further Information

Conference Lunch

A bento lunch box is available on Wednesday, October 19 and Thursday, October 20 by pre-order only.

Registration Desk

You will be able to pick up your name badge at the Conference Registration Desk. The Conference Registration Desk and Publications Desk will be situated in the following locations during the conference:
Monday, October 17 is online. No in-person registration.
Tuesday, October 18 | 12:30-17:00 – Kyoto Research Park, Building 1, 4F
Wednesday, October 19 | 09:00-15:00 – Kyoto Research Park, Building 1, 4F
Thursday, October 20 | 09:00-15:00 – Kyoto Research Park, Building 1, 4F

Refreshment Breaks

Complimentary coffee, tea, water, and light snacks will be available during the scheduled coffee breaks.

Cultural Visit to Kiyomizudera
After the parallel sessions on Wednesday, October 19, IAFOR will be hosting a cultural visit to Kiyomizudera, one of the most famous and celebrated temples in Japan. Founded in 778 AD, the temple is a designated UNESCO World Heritage site, and is considered a must-see location for those visiting Kyoto for the first time. The temple contains buildings from the 17th century, including a main hall designated as a National Treasure, and its wooden stage offers an incredible panoramic view of Kyoto. The visit will be led by plenary speaker Brian Victoria of the Oxford Center for Buddhist Studies, whose in-depth historical and cultural knowledge of the site will bring an academic edge to this already unique and exciting experience.
If you would like to participate in this cultural visit, please sign up at the Registration Desk before 13:25 on Wednesday, October 19.

Conference Dinner
The conference dinner will be held on Tuesday, October 18 (evening) in Kyoto. This is an optional event and costs 5000 Yen. Registered attendees will be contacted in a separate email. Dinner registration is available until Monday, October 17.

Smoking

Smoking is only permitted in designated areas.

What to Wear & Bring

Attendees generally wear business casual attire. You may wish to bring a light jacket or sweater as meeting rooms are air-conditioned and sometimes cool.

Internet Access

There is a good WiFi (50 Mbps) connection at the venue in all rooms. However, streaming video is not recommended. If your presentation includes video, please bring it on a file that can be played without an internet connection.

Photo/Recording Waiver

Human interaction through networking, and dissemination of this knowledge, is at the core of what IAFOR does as an academic research organisation, conference organiser and publisher. As part of the archiving of the conference event, IAFOR takes photos in and around the conference venue, and uses the photos to document the event. This also includes the filming of certain sessions. We consider this documentation important and it provides evidence of our activities to members, partners and stakeholders all over the world, as well as to current and potential attendees like you. Some of these photos will therefore appear online and in print, including on social media. The above are the legitimate interests of the organisation that we assert under the new European Union law on General Data Protection Regulation (GDPR). Under this legislation, you have an absolute right to opt-out of any photo. We are committed to protecting and respecting your privacy. Read our full privacy policy – iafor.org/about/privacy-policy

On-site Sessions and Session Chairs

Session Chairs are asked to introduce themselves and other speakers (briefly) using the provided printout of speaker bios, hand out the provided presentation certificates at the end of the session, ensure that the session begins and ends on time, and that the time is divided fairly between the presentations. Each presenter should have no more than 25 minutes in which to present his or her paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, and to this end, yellow and red timekeeping cards are used as a visual cue for presenters, letting them know when they have five minutes remaining, and when they must stop. Please follow the order in the programme, and if for any reason a presenter fails to show up, please keep to the original time slots as delegates use the programme to plan their attendance.

All session chairs will receive a certificate and be credited in the conference programme.
Please take a look at our Session Chair Guidelines for details of what is required.
- Onsite Session Chair Guidelines

Computers and Equipment

All rooms will be equipped with a MacBook computer pre-installed with PowerPoint and Keynote and connected to an LCD projector. If you wish, you may directly link your own PC laptop, although we advise you to use the computer provided by plugging in your USB flash drive. We recommend that you bring a copy of your presentation in case one fails, and suggest sending yourself the presentation by email as a final precaution.


Attending the Conference Online

How to Watch Live-Stream Presentation and participate in the Conference with Zoom

Before joining a Zoom online session on your computer or mobile device, download the Zoom app. Otherwise, you will be prompted to download and install Zoom when you click a join link.

Participation Rules
- Join the meeting using your full name (important)
- The IAFOR moderator will be responsible for monitoring the session.
- Video and the microphone will be automatically turned off.
- The participants will be muted upon entry.
- The meeting will be recorded automatically.
- If you have any questions for presenters, please send a chat message to the IAFOR moderator.

Familiarise yourself with Zoom
Watch our 3-minute long tutorial video, download the Zoom app, and join a test meeting.
We also have a PDF guide.

Pre-Recorded Virtual Presentations

A full list of pre-recorded virtual video presentations will be on the conference website during and after the conference. We encourage you to watch these presentations and provide feedback through the video comments. The comments section is connected to LinkedIn, and you have the option to display these comments on your LinkedIn profile.

Conference Catch-up page

All live-streamed sessions, keynote, and featured presentations will be recorded and uploaded to the Conference Catch-up page (video-on-demand) via Vimeo. The catch-up page will be available after the conference until December 31, 2022.

Online Sessions and Session Chairs

Session Chairs are asked to introduce themselves and other speakers (briefly), ensure that the session begins and ends on time, and that the time is divided fairly between the presentations. Each presenter should have no more than 25 minutes in which to present his or her paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, letting presenters know when they have five minutes remaining, and when they must stop.

All session chairs will receive a certificate and be credited in the conference programme.
Please take a look at our Session Chair Guidelines for details of what is required.
- Online Session Chair Guidelines

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