Attendee Guide

Attending the Conference Onsite

Conference Venues

Tuesday, October 15 will be the day of the Conference Cultural Tour.
Wednesday, October 16 will be onsite at the Kyoto Research Park and live-streamed online.
Thursday, October 17 and Friday, October 18 will be both onsite at the Kyoto Research Park.
Saturday, October 19 will be online only.

Check-in Desk

You will be able to pick up your name badge at the Conference Check-in Desk. The Conference Check-in Desk will be situated in the following locations during the conference:

Wednesday, October 16 | 09:30-17:00 – Kyoto Research Park (Building #1, 4F Foyer)
Thursday, October 17 | 09:00-16:30 – Kyoto Research Park (Building #1, 4F Foyer)
Friday, October 18 | 08:45-14:50 – Kyoto Research Park (Building #1, 4F Foyer)
Saturday, October 19 | No in-person registration

Refreshment Breaks

Complimentary coffee, tea, water, and light snacks will be available during the scheduled coffee breaks.

Conference Welcome Reception

The Conference Welcome Reception will be held on Wednesday, October 16 between 16:00 and 17:00 at Kyoto Research Park jointly with the Poster Presentations in the Atrium. This is a great chance to meet and network with fellow attendees.

Conference Poster Session

Poster sessions will be held on Wednesday, October 16 between 16:00 and 17:00 at Kyoto Research Park following the plenary presentations.

Certification

Certificates of Presentation, Session Chair certification, Certificates of Attendance, as well as Reviewer certification, will be sent out by email in a PDF format within two weeks after the conference.

Side Events

Conference Dinner
The Conference Dinner will be held at Yachiyo Nanzen-ji on Wednesday, October 16, 2024.
This is an optional event and costs 13,000 JPY. Registered attendees will be given more details about the dinner and commuting options during registration.

To reserve your spot for the conference dinner, please purchase a ticket before Wednesday, September 18, 2024 on the IAFOR Online Store
- Learn more about this event.

[SOLD OUT] Cultural Event: A Day in Historic Kyoto
Delegates attending the conference are invited to join an exclusive walking tour to some of Kyoto's most historic and revered sites, each a testament to the city's profound spiritual heritage and architectural mastery. From the tranquil ambience of Yasaka Shrine to the panoramic vistas of Kiyomizu-dera Temple, this tour is an intimate immersion into Kyoto's vibrant past, shaping an inspired start to the conference.

The visit will be led by Professor Brian Victoria of the Oxford Centre for Buddhist Studies, whose in-depth historical and cultural knowledge of the sites will bring an academic edge to this already unique and exciting experience.

THIS EVENT IS NOW SOLD OUT

Smoking

Smoking and vaping are not permitted at the conference venues.

What to Wear & Bring

Attendees generally wear business casual attire. You may wish to bring a light jacket or sweater as meeting rooms are air-conditioned and sometimes cool.

Internet Access

All presentation PC are connected to WiFi. However, streaming video is not recommended. If your presentation includes video, please bring it as a file that can be played without an internet connection.

Photo/Recording Waiver

Human interaction through networking, and dissemination of this knowledge, is at the core of what IAFOR does as an academic research organisation, conference organiser and publisher. As part of the archiving of the conference event, IAFOR takes photos in and around the conference venue, and uses the photos to document the event. This also includes the filming of certain sessions. We consider this documentation important and it provides evidence of our activities to members, partners and stakeholders all over the world, as well as to current and potential attendees like you. Some of these photos will therefore appear online and in print, including on social media. The above are the legitimate interests of the organisation that we assert under the new European Union law on General Data Protection Regulation (GDPR). Under this legislation, you have an absolute right to opt-out of any photo. We are committed to protecting and respecting your privacy. Read our full privacy policy – iafor.org/about/privacy-policy

Onsite Sessions and Session Chairs

Session Chairs are asked to introduce themselves and other speakers (briefly) using the speaker bios on the programme, ensure that the session begins and ends on time, and that time is divided fairly among the presentations. Each presenter should have no more than 25 minutes in which to present their paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, and to this end, yellow and red timekeeping cards are used as a visual cue for presenters, to let them know when they have five minutes remaining, and when they must stop. Please follow the order in the programme, and if for any reason a presenter fails to show up, please keep to the original time slots as delegates use the programme to plan their attendance.

All session chairs will receive a certificate following the conference via email and will be credited in the conference programme.
Please take a look at our Session Chair Guidelines for further details of what is required.
- Onsite Session Chair Guidelines

Computers and Equipment

All rooms will be equipped with a MacBook computer pre-installed with PowerPoint which is connected to an LCD projector. If you wish, you may directly link your own PC laptop, although we advise you to use the computer provided by plugging in your USB flash drive. We recommend that you bring a backup copy of your presentation in case one fails, and suggest sending yourself the presentation by email as a final precaution.

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Attending the Conference Online

How to Watch online and participate in the Conference via Zoom

Before joining a Zoom online session on your computer or mobile device, download the Zoom app. Otherwise, you will be prompted to download and install Zoom when you click a join link.

Participation Rules
- Join the meeting using your full name (important)
- The IAFOR moderator will be responsible for monitoring the session.
- Your video and the microphone will be automatically turned off.
- You will be muted upon entry.
- The meeting will be recorded automatically.
- If you have any questions for presenters, please send a chat message to the IAFOR moderator.

Familiarise yourself with Zoom
Watch our 3-minute long tutorial video, download the Zoom app, and join a test meeting.
We also have a PDF guide.

Online Sessions and Session Chairs

Session Chairs are asked to introduce themselves and other speakers (briefly), ensure that the session begins and ends on time and that the time is divided fairly between the presentations. Each presenter should have no more than 25 minutes in which to present his or her paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, letting presenters know when they have five minutes remaining, and when they must stop.

All session chairs will receive a certificate following the conference via email and will be credited in the conference programme.
Please take a look at our Session Chair Guidelines for details of what is required.
- Online Session Chair Guidelines

Virtual Presentations

A full list of pre-recorded virtual video presentations and virtual poster presentations will be on the conference website during and after the conference. We encourage you to watch these presentations and provide feedback through the video comments. The comments section is connected to LinkedIn, and you have the option to display these comments on your LinkedIn profile.

Conference Catch-up page

All live-streamed sessions, keynote, and featured presentations will be recorded and uploaded to the Conference Catch-up page (video-on-demand) via Vimeo. The catch-up page will be available after the conference until November 30, 2024.